Thoughts on the Long List - The Panic List
Thursday, October 5, 2017 at 7:00
Mark Forster in Articles, long list, no list

Simple Scanning and other systems are extremely thorough and effective methods of processing a long list, but they do tend to fall down when there is an emergency or other unforeseen (or even foreseen) time pressure. 

In this sort of situation it’s all too easy to get into a state of panic. Personally the time this is most likely to happen to me is when packing for a trip. I hate packing and will put it off until the last possible moment, which unfortunately often turns out to be the last impossible moment. A state of panic usually manifests itself in one of three ways: 

  1. Complete paralysis
  2. Rushing about like a headless chicken
  3. Doing anything other than what you are supposed to be doing

What is required is to re-establish a sense of purpose and at the same time to get yourself moving in the right direction. The tool to use here is the Panic List.

Here’s how it works:

1) Abandon your main list for the time being

2) Take a separate sheet of paper and start to list all the things you have to do before the deadline. Make each action as small as possible.

3) After you’ve written three or four items, scan up from the bottom of the list and select one thing to get working on now

4) Keep adding to the list as things occur to you

5) Each time you finish an item scan again from the bottom of the list to select the next item

6) Keep at it until there are no more things you have to do

This is an extremely effective way of actioning a lot of stuff in a limited period of time. It will work in any situation in which you have a finite amount of things to do and a limited amount of time in which to do them.

Typical situations where this could be used: 

Don’t be tempted though to try to use it outside this type of situation. Without the limiting factors you will quickly end up with a very long list which is not being processed efficiently.

Article originally appeared on Get Everything Done (http://markforster.net/).
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