Discussion Forum > Toodledo Demo
Hi Sarah very interesting how you do it. I also liked the use of context.
For me SF has a problem about the link to relatives projects.
Thanks you for sharing this with is and the time you took to do it.
For me SF has a problem about the link to relatives projects.
Thanks you for sharing this with is and the time you took to do it.
March 24, 2011 at 18:07 |
FocusGuy.
FocusGuy.
Sarah, thanks for the demo. It really helped to understand the workflow using the tool better. If you need to step out, how do you mark the task that is "current'? Also, I assume you just move all the "active" tasks that are dismissed to the Dismissed folder.
March 25, 2011 at 3:29 |
Greenchutney
Greenchutney
Sarah you gave me a fantastic idea about contexts. With Gtd I alway had some problem with this because i used the wrong contexts. Ie @Call (I have a phone every where) @Mail I have a mail everywhere. Seeing your demo on toodledo let me realized suddenly at a glance that i could organize it differently. Instead I could do it about what i really do then they became
@Strategy (when I work about the strategy of my company), @Négociate (when I focus on my negociation, @Backing (when I consolidate my negociation ex making a contract), @prospect (when I try to find new clients or new buidings) @Organize (When I organize my stuff) @Leaning (when I take time to learn things) @Playing (When I take time to play) @Family (when I do something about my family) @Errands (when I buy things)
I know it's just GTD but since then I never did it like this and I admit it's incredible efficient because it's the way I work. And it's perfect with Omnifocus.
So thank you so much !
You indeed, helped me a lot.
Jupiter.
@Strategy (when I work about the strategy of my company), @Négociate (when I focus on my negociation, @Backing (when I consolidate my negociation ex making a contract), @prospect (when I try to find new clients or new buidings) @Organize (When I organize my stuff) @Leaning (when I take time to learn things) @Playing (When I take time to play) @Family (when I do something about my family) @Errands (when I buy things)
I know it's just GTD but since then I never did it like this and I admit it's incredible efficient because it's the way I work. And it's perfect with Omnifocus.
So thank you so much !
You indeed, helped me a lot.
Jupiter.
March 25, 2011 at 13:07 |
FocusGuy.
FocusGuy.
Jupiter, I'm glad it helped you!
Greenchutney, the marking of what you're doing is one not-easy thing. One thing you *could* do is expand the view of the current task as you start it. The system does remember which page you were last on so you don't lose your place COMPLETELY.
Greenchutney, the marking of what you're doing is one not-easy thing. One thing you *could* do is expand the view of the current task as you start it. The system does remember which page you were last on so you don't lose your place COMPLETELY.
March 25, 2011 at 14:47 |
Sarah
Sarah
Sarah,
What were you using to create the reminder? (before the iCal add entry window showed up -- the thing that started out as a google search but then turned into an automator action)
What were you using to create the reminder? (before the iCal add entry window showed up -- the thing that started out as a google search but then turned into an automator action)
March 25, 2011 at 17:36 |
pds
pds
It's an automator action... I think I based it off of the one linked here
http://lifehacker.com/#!5110873/create-ical-events-in-one-click-with-automator
but I don't remember too well... I've mucked with the original so many times that I don't even remember what it looked like originally.
http://lifehacker.com/#!5110873/create-ical-events-in-one-click-with-automator
but I don't remember too well... I've mucked with the original so many times that I don't even remember what it looked like originally.
March 25, 2011 at 19:56 |
Sarah
Sarah
Wow, it looks like you have a lot on your list--thanks so much for squeezing in doing this tutorial!
I am going to give your method a try. One question: how do you define a "page"? In other words, how do you restrict the number of entries, as you would on a sheet of paper?
I am going to give your method a try. One question: how do you define a "page"? In other words, how do you restrict the number of entries, as you would on a sheet of paper?
March 26, 2011 at 1:58 |
DS
DS
Thanks Sarah. I decided to give this method a try. I have pretty much kept your setup intact. I am thinking of using the Star to mark the task that's in progress if I decide to step out. The one thing that I am a bit confused is that when I refresh the page after any changes (task completed etc.), the sort seems to change the order of some of the tasks (btw, tasks sorted by priority within a page). I didn't notice that in your demo. But, have you seen this issue? Or is there another setup that I am missing? Thanks again for your help.
GC
GC
March 26, 2011 at 3:09 |
Greenchutney
Greenchutney
DS- pages are 25 items long. Unfortunately I haven't found a good way to keep track of this other than just counting. I can usually tell when it's getting close, though.
GC- I don't know why it would be changing your sort order... I've never noticed it changing mine. My sorts are (I believe) priority and then date added. The star to indicate what you're working on is a good idea.
GC- I don't know why it would be changing your sort order... I've never noticed it changing mine. My sorts are (I believe) priority and then date added. The star to indicate what you're working on is a good idea.
March 26, 2011 at 3:32 |
Sarah
Sarah
Perfect! I missed the date added criteria. Now it is not changing. I just wish I could sort by one more criteria -> by context - to separate out home/work items. For that it appears that you need to upgrade to Pro.
GC
GC
March 26, 2011 at 4:16 |
Greenchutney
Greenchutney
Okay, I think I have figured it out. I am now using Priority=0 for C1-Home, P=1 for C1-Work and P=2 for all C2 tasks. I don't see any reason now to differentiate Home/Work for C2 items. Let me try this for a bit more and see how it goes.
March 26, 2011 at 4:45 |
Greenchutney
Greenchutney
Hello Sarah, your pain has been our gain!
I've managed to view your excellent demo by updating QuickTime on my Toshiba notebook, very impressive.
As one who has tried various electronic solutions, I reckon your incarnation is the closest to paper-and-pen that I have seen, the overhead after set-up seems minimal and must reduce with the learning/experience curve.
I also like Greenchutney's take on priority. However, I'm not sure about retaining checked/done items for a week, I think I would go for moving them to a completed folder, then purge them weekly or monthly.
I've registered with Toodledo, but do not have an iPhone nor an Android smartphone, yet. I will see if I can download an Android version and try it out on my wife's Galaxy Tab.
Into my list for attention when I get back to home base in the UK must: 'Next page C2: get prices for unlocked Android smartphones, check specs for HTC Desire Z'
As I am still in Damascus, Syria, my number 1 priority task right now is: 'Get quotes for shipping excess possessions, complete packing excess stuff, deliver to freight agent.'
This so Gill and I can make a rapid exit before our planned 7 April departure, hopefully it won't be necessary!
I've managed to view your excellent demo by updating QuickTime on my Toshiba notebook, very impressive.
As one who has tried various electronic solutions, I reckon your incarnation is the closest to paper-and-pen that I have seen, the overhead after set-up seems minimal and must reduce with the learning/experience curve.
I also like Greenchutney's take on priority. However, I'm not sure about retaining checked/done items for a week, I think I would go for moving them to a completed folder, then purge them weekly or monthly.
I've registered with Toodledo, but do not have an iPhone nor an Android smartphone, yet. I will see if I can download an Android version and try it out on my wife's Galaxy Tab.
Into my list for attention when I get back to home base in the UK must: 'Next page C2: get prices for unlocked Android smartphones, check specs for HTC Desire Z'
As I am still in Damascus, Syria, my number 1 priority task right now is: 'Get quotes for shipping excess possessions, complete packing excess stuff, deliver to freight agent.'
This so Gill and I can make a rapid exit before our planned 7 April departure, hopefully it won't be necessary!
March 26, 2011 at 8:27 |
Roger J
Roger J
>> However, I'm not sure about retaining checked/done items for a week, I think I would go for moving them to a completed folder, then purge them weekly or monthly. <<
Roger,
Just a word of caution. If you don't retain checked items, the total number of tasks (20 for me) per page is hard to ascertain. By retaining the done items, you don't inadvertently add more items than the max number in a page.
GC
Roger,
Just a word of caution. If you don't retain checked items, the total number of tasks (20 for me) per page is hard to ascertain. By retaining the done items, you don't inadvertently add more items than the max number in a page.
GC
March 26, 2011 at 17:09 |
Greenchutney
Greenchutney
@GC: thanks for that, a 'doh' or senior moment for me!
Further to me previous post today, I went onto the Toodledo site. My concerns are:
(1) The only current offline method is the printable booklet, not so? It's useful, but I was hoping it would be a bit like Evernote in allowing offline processing and then synchronising via the cloud, or whatever.
(2) Looking at the Toodledo Forums (Fori? Forumae?), I see users and others have been requesting an Android version for several months, but the developer seems entirely focused on iOS, pleading lack of resources.
I don't mind the 'slim' browser view, will try that out on Gill's Galaxy tablet, but I think the developer should also produce an Android version which is growing faster than others.
iPhone users: can you use Toodledo in offline mode ie unconnected to the Internet? I don;t know why I'm asking this, I decided a long time agao not to get an iPhone, tempting though it is (my younger son is enamoured with his, has been the catalyst for making him more IT/connectivity-savvy, whatever.
Further to me previous post today, I went onto the Toodledo site. My concerns are:
(1) The only current offline method is the printable booklet, not so? It's useful, but I was hoping it would be a bit like Evernote in allowing offline processing and then synchronising via the cloud, or whatever.
(2) Looking at the Toodledo Forums (Fori? Forumae?), I see users and others have been requesting an Android version for several months, but the developer seems entirely focused on iOS, pleading lack of resources.
I don't mind the 'slim' browser view, will try that out on Gill's Galaxy tablet, but I think the developer should also produce an Android version which is growing faster than others.
iPhone users: can you use Toodledo in offline mode ie unconnected to the Internet? I don;t know why I'm asking this, I decided a long time agao not to get an iPhone, tempting though it is (my younger son is enamoured with his, has been the catalyst for making him more IT/connectivity-savvy, whatever.
March 26, 2011 at 17:31 |
Roger J
Roger J
Roger,
The iPhone app provides the offline access with a sync to the web. Also, if you use Outlook, you may be able to use that as a staging area for offline access. There is a sync capability between Outlook and Toodledo.
GC
The iPhone app provides the offline access with a sync to the web. Also, if you use Outlook, you may be able to use that as a staging area for offline access. There is a sync capability between Outlook and Toodledo.
GC
March 26, 2011 at 17:41 |
Greenchutney
Greenchutney
(2) fora.
March 26, 2011 at 17:44 |
Alan Baljeu
Alan Baljeu
Greenchutney wrote:
<< I am now using Priority=0 for C1-Home, P=1 for C1-Work and P=2 for all C2 tasks. I don't see any reason now to differentiate Home/Work for C2 items. >>
I like this. I'm squeezing in another context, going out for errands into this. ;-)
Priority: 0=Home, 1=Work, 2=Errand, 3=Column2
Using TDD Search and Multi-edit feature for changing these values is great.. I was using Tag for the contexts (H=Home, O=Office, E=Errand). Now can squeeze that into one field (Priority).
<< I am now using Priority=0 for C1-Home, P=1 for C1-Work and P=2 for all C2 tasks. I don't see any reason now to differentiate Home/Work for C2 items. >>
I like this. I'm squeezing in another context, going out for errands into this. ;-)
Priority: 0=Home, 1=Work, 2=Errand, 3=Column2
Using TDD Search and Multi-edit feature for changing these values is great.. I was using Tag for the contexts (H=Home, O=Office, E=Errand). Now can squeeze that into one field (Priority).
March 26, 2011 at 23:38 |
sabre23t
sabre23t
Greenchutney wrote:
<< If you don't retain checked items, the total number of tasks (20 for me) per page is hard to ascertain. By retaining the done items, you don't inadvertently add more items than the max number in a page. >>
For TDD free account ...
All "tasks that were completed more than 1 week ago will also be hidden". Ref http://www.toodledo.com/info/help.php?search=my+task+showing+up . So if your "last/open" page has completed items older than 1 week, it'll be hidden, and you can add more than the max number in a page.
You can see the total tasks in a page including active, completed, and hidden-completed ones in http://www.toodledo.com/folders.php , but that is on a separate page.
It's much easier in TDD to just limit the last/open page to a max number of "active" tasks, since you can see this number in the folder tab. I'm not sure whether doing this give a positive impact to SF flow, though it can reduce the page increases if you often work on the last/open page.
Sarah, TQVM. I've modified my TDD/SF setup to follow more closely your setup with sorting by Priority + DateAdded. I abbreviated page(folder) names to ".01", ".02" etc; so I can see more pages in the tabs. ;-)
<< If you don't retain checked items, the total number of tasks (20 for me) per page is hard to ascertain. By retaining the done items, you don't inadvertently add more items than the max number in a page. >>
For TDD free account ...
All "tasks that were completed more than 1 week ago will also be hidden". Ref http://www.toodledo.com/info/help.php?search=my+task+showing+up . So if your "last/open" page has completed items older than 1 week, it'll be hidden, and you can add more than the max number in a page.
You can see the total tasks in a page including active, completed, and hidden-completed ones in http://www.toodledo.com/folders.php , but that is on a separate page.
It's much easier in TDD to just limit the last/open page to a max number of "active" tasks, since you can see this number in the folder tab. I'm not sure whether doing this give a positive impact to SF flow, though it can reduce the page increases if you often work on the last/open page.
Sarah, TQVM. I've modified my TDD/SF setup to follow more closely your setup with sorting by Priority + DateAdded. I abbreviated page(folder) names to ".01", ".02" etc; so I can see more pages in the tabs. ;-)
March 27, 2011 at 3:54 |
sabre23t
sabre23t
Although Internet access here in Syria is a bit iffy, I've been using Toodledo in Internet mode only (with Chrome browser).
I continue to be impressed, I have not yet got the feeling that there is any meaningful overhead, which is what I experienced with GTD, MLO etc.
I'm going to log off now at the Costa Cafe, then log on again - inshallah - and try printing the booklet.
The booklet may suffice until I get a compatible smartphone and no, I won't be getting an iPhone just on the strength of Toodledo. I might even upgrade to the Pro service later.
GC: thanks for reference to sync to Outlook. However, I'm currently trying to restrict Outlook to email and hard calendar stuff (appointments, including those with myself), although your suggestion may be worth it so that I can task reminders when I'm not online.
Mmmm
I continue to be impressed, I have not yet got the feeling that there is any meaningful overhead, which is what I experienced with GTD, MLO etc.
I'm going to log off now at the Costa Cafe, then log on again - inshallah - and try printing the booklet.
The booklet may suffice until I get a compatible smartphone and no, I won't be getting an iPhone just on the strength of Toodledo. I might even upgrade to the Pro service later.
GC: thanks for reference to sync to Outlook. However, I'm currently trying to restrict Outlook to email and hard calendar stuff (appointments, including those with myself), although your suggestion may be worth it so that I can task reminders when I'm not online.
Mmmm
March 28, 2011 at 14:20 |
Roger J
Roger J
Roger J
<< The booklet may suffice until I get a compatible smartphone and no, I won't be getting an iPhone just on the strength of Toodledo. >>
Other than Toodledo's native iPhone/iPad client, you can also consider third party clients on Android that sync with Toodledo, listed here http://www.toodledo.com/connections.php . When I get my Android smartphone, I'll be looking at them; PocketInformant, DueToday, GotToDo, UltimateToDoList .
I do print the Toodledo PDF booklet. But when away from my desktop, I tend to use http://www.toodledo.com/slim/ on my current windows mobile phone. Not offline, but the speed is fast enough on my 3G mobile connection.
<< The booklet may suffice until I get a compatible smartphone and no, I won't be getting an iPhone just on the strength of Toodledo. >>
Other than Toodledo's native iPhone/iPad client, you can also consider third party clients on Android that sync with Toodledo, listed here http://www.toodledo.com/connections.php . When I get my Android smartphone, I'll be looking at them; PocketInformant, DueToday, GotToDo, UltimateToDoList .
I do print the Toodledo PDF booklet. But when away from my desktop, I tend to use http://www.toodledo.com/slim/ on my current windows mobile phone. Not offline, but the speed is fast enough on my 3G mobile connection.
March 29, 2011 at 5:32 |
sabre23t
sabre23t
Thanks, sabre23t,
What is your current smartphone? Mine is a HTC Touch Pro 2 with WM6.5, and I'm not really interested in WP7.
What Android smartphone are you considering? My project team leader here in Syria has Samsung Galaxy S1, but I prefer a proper keyboard, so I'm looking at the HTC Desire Z. I like the Android way of handling connections ie uses wi-fi if available and drops 3G until wi-fi not available.
Due to my travelling to strange places with questionable people, I use sim-free with local PAYG including when home in the UK.
I'm intrigued by your forum name, are you UK-based by any chance? If so, please drop me an email rhj1947ATgmail.com
What is your current smartphone? Mine is a HTC Touch Pro 2 with WM6.5, and I'm not really interested in WP7.
What Android smartphone are you considering? My project team leader here in Syria has Samsung Galaxy S1, but I prefer a proper keyboard, so I'm looking at the HTC Desire Z. I like the Android way of handling connections ie uses wi-fi if available and drops 3G until wi-fi not available.
Due to my travelling to strange places with questionable people, I use sim-free with local PAYG including when home in the UK.
I'm intrigued by your forum name, are you UK-based by any chance? If so, please drop me an email rhj1947ATgmail.com
March 29, 2011 at 8:13 |
Roger J
Roger J
Question for Toodledo-users:
Do you have bother with the other views Toodledo provides? Do you organize by project or use contexts?
If so, how does that impact the regular SuperFocus flow?
Do you have bother with the other views Toodledo provides? Do you organize by project or use contexts?
If so, how does that impact the regular SuperFocus flow?
April 11, 2011 at 15:35 |
DS
DS
I basically never use anything but the folder view (where each folder represents a page). I will occasionally filter by location but that's about it.
April 11, 2011 at 20:32 |
Sarah
Sarah
Currently I'm usually working with two views, that I pin as two tabs in Chrome ...
(1) Primary view is the "folder" view, with all pages, sorted by "Priority : Forwards" and "Date Modified : Reverse" (instead of Date Added).
(2) Secondary view is the "main" view, where I usually use the "All Tasks" subtab, sorted by "Date Modified : Forwards" only, so I can use it to easily recap what I've just done. I also use the "Starred" subtab, to see my current task (that I star), and two special starred tasks "**Start**" and "**Top**" that I use to record what page I started on for the day, and what page is the top and when I get to it (still only getting about 1 cycle per day).
I do have "tags" field active that I may use for projects, but haven't done so. I use searching on the "main" view "All Tasks" subtab to find tasks for same projects.
For contexts, I've used two of the four priority levels to indicate "home" and "errands" tasks ...
"3 Top" is C2
"2 High" is C1, Errands
"1 Medium" is C1, Office (default)
"0 Low" is C1, Home
(1) Primary view is the "folder" view, with all pages, sorted by "Priority : Forwards" and "Date Modified : Reverse" (instead of Date Added).
(2) Secondary view is the "main" view, where I usually use the "All Tasks" subtab, sorted by "Date Modified : Forwards" only, so I can use it to easily recap what I've just done. I also use the "Starred" subtab, to see my current task (that I star), and two special starred tasks "**Start**" and "**Top**" that I use to record what page I started on for the day, and what page is the top and when I get to it (still only getting about 1 cycle per day).
I do have "tags" field active that I may use for projects, but haven't done so. I use searching on the "main" view "All Tasks" subtab to find tasks for same projects.
For contexts, I've used two of the four priority levels to indicate "home" and "errands" tasks ...
"3 Top" is C2
"2 High" is C1, Errands
"1 Medium" is C1, Office (default)
"0 Low" is C1, Home
April 12, 2011 at 10:51 |
sabre23t
sabre23t
I started with a notebook for SF and it worked well - when I had the notebook with me! I was looking at a low overhead electronic implementation and thanks to Sarah's Toodledo demo, I think I have it. I have used this for 3 weeks and I think I finally have something that's working for me very well. So for those who might be interested --
My setup:
As with sabre23t, I use the priority levels to distinguish contexts and Columns:
3 Top -- C2
2 High -- C1, Errands
1 Medium -- C1, Work
0 Low -- C1, Home
Pages in Folders -- Sorted by "Priority : Forwards" and "Date Added : Reverse". This setting keeps the C2 items on the top and C1 items below. So, I always look at C2 items before I move on to C1 items.
I tried a few other settings but discarded them as the overhead became too high.
When the total number of tasks in Priority 0, 1 and 2 (basically C1 tasks) reaches 20, I rename the folder to show that it is closed and no C1 tasks can be added to the page -- Example: Page1 becomes Page1C. My C2 count is pretty small and I keep this to a minimum. C2 creates a ton of resistance for me unless they are really urgent. But, I do like the flexibility of having urgent tasks in C2 as part of the workflow. I try to breakdown the tasks to bite sized chunks so that it can be completed in one sitting and the next task in a project goes to C1. This has kept the C2 to very small in number (at the most 5). As ubi mentions in a separate thread, this has been working for me well.
The workflow is very similar to what you see in Sarah's demo. The one addition is that I mark a task with star to show that the task is being worked on.
I have a "Dismissed" Folder. When a page gets dismissed, all the tasks from the page is moved to this folder. I do have a recurring task "Review Dismissed Items" so I can check on them regularly. If I feel any of them is ready to be done, I move it back to C1 of the last page.
Once a page is dismissed or fully completed, it is archived to keep away the clutter.
I also keep tickler in Toodledo. I have a folder called Tickler and have created a saved search: Recent7d - Tasks overdue last 7 days and due in the next 7 days. I check this everyday to see if any of them needs to be moved SF list. I prefer this because the Outlook I use is work based and I didn't want personal items in there. Any tasks that have a due date goes in here.
I keep all my projects in Evernote. The next step is always available in Evernote and it gets moved to SF when the previous task is complete.
I keep my Toodledo and Evernote pinned in my browser. I also have iPhone apps for both Toodledo and Evernote for mobility.
GC
My setup:
As with sabre23t, I use the priority levels to distinguish contexts and Columns:
3 Top -- C2
2 High -- C1, Errands
1 Medium -- C1, Work
0 Low -- C1, Home
Pages in Folders -- Sorted by "Priority : Forwards" and "Date Added : Reverse". This setting keeps the C2 items on the top and C1 items below. So, I always look at C2 items before I move on to C1 items.
I tried a few other settings but discarded them as the overhead became too high.
When the total number of tasks in Priority 0, 1 and 2 (basically C1 tasks) reaches 20, I rename the folder to show that it is closed and no C1 tasks can be added to the page -- Example: Page1 becomes Page1C. My C2 count is pretty small and I keep this to a minimum. C2 creates a ton of resistance for me unless they are really urgent. But, I do like the flexibility of having urgent tasks in C2 as part of the workflow. I try to breakdown the tasks to bite sized chunks so that it can be completed in one sitting and the next task in a project goes to C1. This has kept the C2 to very small in number (at the most 5). As ubi mentions in a separate thread, this has been working for me well.
The workflow is very similar to what you see in Sarah's demo. The one addition is that I mark a task with star to show that the task is being worked on.
I have a "Dismissed" Folder. When a page gets dismissed, all the tasks from the page is moved to this folder. I do have a recurring task "Review Dismissed Items" so I can check on them regularly. If I feel any of them is ready to be done, I move it back to C1 of the last page.
Once a page is dismissed or fully completed, it is archived to keep away the clutter.
I also keep tickler in Toodledo. I have a folder called Tickler and have created a saved search: Recent7d - Tasks overdue last 7 days and due in the next 7 days. I check this everyday to see if any of them needs to be moved SF list. I prefer this because the Outlook I use is work based and I didn't want personal items in there. Any tasks that have a due date goes in here.
I keep all my projects in Evernote. The next step is always available in Evernote and it gets moved to SF when the previous task is complete.
I keep my Toodledo and Evernote pinned in my browser. I also have iPhone apps for both Toodledo and Evernote for mobility.
GC
April 14, 2011 at 23:27 |
Greenchutney
Greenchutney
<< "Date Added : Reverse" ... I tried a few other settings but discarded them as the overhead became too high. >>
Are you cloning all your partially completed tasks? I did that initially but find it a bit too much overhead. I change to sorting by "Date Modified : Forwards", so I don't need to clone partially completed tasks. Just starring it would "modify" it, or just updating its notes will do the same. No need to clone.
Are you cloning all your partially completed tasks? I did that initially but find it a bit too much overhead. I change to sorting by "Date Modified : Forwards", so I don't need to clone partially completed tasks. Just starring it would "modify" it, or just updating its notes will do the same. No need to clone.
April 17, 2011 at 11:05 |
sabre23t
sabre23t
Like I mentioned, I keep the idea of "unfinished" tasks to the bare minimum. I break down the tasks to bite sized chunks that can be done in one sitting - more like the next action from GTD. This keeps the cloning to the minimum. Also, even if the task is modified it will move to the end of the page. But, it needs to move to the "next" page according to the rules. So you need to touch it anyway, right?
BTW, I am experimenting with the addition of 1 task - "Current page - First C1 task done?". When I come to the page for the first time, I star this task to show that this is the Current page. Then when I finish the first C1 task, I check this task off. When I move off the page, I uncheck the task and un-Star the task. Every page has this task. This is working for now but it hasn't been long enough to hit any corner cases. I got this idea from Mark, to mimic his circle method in toodledo workflow! This seems to be foolproof so far - as long as I get into the habit of checking/unchecking the task properly.
I have one nit with Toodledo. When I check the task as completed, the task text becomes grey. However, when I refresh the page, the text becomes regular font color again. I am not sure why that happens. Anyone using Toodledo see that?
GC
BTW, I am experimenting with the addition of 1 task - "Current page - First C1 task done?". When I come to the page for the first time, I star this task to show that this is the Current page. Then when I finish the first C1 task, I check this task off. When I move off the page, I uncheck the task and un-Star the task. Every page has this task. This is working for now but it hasn't been long enough to hit any corner cases. I got this idea from Mark, to mimic his circle method in toodledo workflow! This seems to be foolproof so far - as long as I get into the habit of checking/unchecking the task properly.
I have one nit with Toodledo. When I check the task as completed, the task text becomes grey. However, when I refresh the page, the text becomes regular font color again. I am not sure why that happens. Anyone using Toodledo see that?
GC
April 17, 2011 at 19:16 |
Greenchutney
Greenchutney
I like the "First C1 Task started?" idea - I'm going to have to try that!
I have noticed the greying out of a recently-checked task but it doesn't bother me.
I have noticed the greying out of a recently-checked task but it doesn't bother me.
April 18, 2011 at 1:40 |
Sarah
Sarah
Greenchutney said ...
<< I break down the tasks to bite sized chunks that can be done in one sitting >>
Ah, I tend to have many tasks which are just "do a little of". So these tasks such as "Read Gmail", just gets its page no updated to last page each time it stands out and I read a few mail. Just one step. If I clone, it'll be three steps; do clone, change clone page no to last page, and tick complete on original task.
<< I break down the tasks to bite sized chunks that can be done in one sitting >>
Ah, I tend to have many tasks which are just "do a little of". So these tasks such as "Read Gmail", just gets its page no updated to last page each time it stands out and I read a few mail. Just one step. If I clone, it'll be three steps; do clone, change clone page no to last page, and tick complete on original task.
April 19, 2011 at 5:37 |
sabre23t
sabre23t
Sarah and others have mentioned that they get a 'feel' for when a list on a page in Too is long enough and warrants starting a new page.
I have found I'm able to do that but to make sure, I am adding a 'LAST TASK ON PAGE' as a task. then as I work the list I can get the completed ones put away and watch the list decrease, also a good feeling.
BTW, another tweak is that this C1 and C2 label approach would perhaps be confusing to newcomers, which comes first? To get my pages tabs in order, my 'C2' tasks for the third page (example) are on SF03* and the C1 tasks are on SF03.1 I find this also makes the * tab stand out, and I always position them to the left of the .01 tab
My approach to repeating tasks or those that need a bit more work get transferred to their new location by just changing the tab/page label. However, I understand others may wish to see that growing list of completed tasks.
I have found I'm able to do that but to make sure, I am adding a 'LAST TASK ON PAGE' as a task. then as I work the list I can get the completed ones put away and watch the list decrease, also a good feeling.
BTW, another tweak is that this C1 and C2 label approach would perhaps be confusing to newcomers, which comes first? To get my pages tabs in order, my 'C2' tasks for the third page (example) are on SF03* and the C1 tasks are on SF03.1 I find this also makes the * tab stand out, and I always position them to the left of the .01 tab
My approach to repeating tasks or those that need a bit more work get transferred to their new location by just changing the tab/page label. However, I understand others may wish to see that growing list of completed tasks.
April 20, 2011 at 10:43 |
Roger J
Roger J
<< my 'C2' tasks for the third page (example) are on SF03* and the C1 tasks are on SF03.1 I find this also makes the * tab stand out, and I always position them to the left of the .01 tab >>
Hi Roger. I was doing similar earlier on, with C2 pages named with additional "a", so typically the sorted folders tab looks like ".01", ".01a", ".02", ".02a" etc. However, I found managing the C2 tasks as separate folders page to have significant overhead. Hence, I've added "priority" field to differentiate C2 and C1 tasks (mentioned earlier). I find it to be less overhead.
<< My approach to repeating tasks or those that need a bit more work get transferred to their new location by just changing the tab/page label. However, I understand others may wish to see that growing list of completed tasks. >>
I do so too. Seeing a decreasing list of active (uncompleted) tasks gives me similar motivation. ;-)
Hi Roger. I was doing similar earlier on, with C2 pages named with additional "a", so typically the sorted folders tab looks like ".01", ".01a", ".02", ".02a" etc. However, I found managing the C2 tasks as separate folders page to have significant overhead. Hence, I've added "priority" field to differentiate C2 and C1 tasks (mentioned earlier). I find it to be less overhead.
<< My approach to repeating tasks or those that need a bit more work get transferred to their new location by just changing the tab/page label. However, I understand others may wish to see that growing list of completed tasks. >>
I do so too. Seeing a decreasing list of active (uncompleted) tasks gives me similar motivation. ;-)
April 21, 2011 at 0:20 |
sabre23t
sabre23t
I realized I am not using the context field at all. So, I have moved to sorting by Context field instead of priority. If I were using the context field for some other purpose, I would probably stick with priority. So, my setup is now sorted by Context: Reverse and then by Date Added: Reverse and with the following contexts...
1-Home
2-Work
3-Errands
4-All C2 Tasks
Now, I don't have to think about how the priority equates to the contexts as they are self-explanatory. If I need project category, I am planning on using the tags.
I am tempted to use different pages for C1 and C2 tasks. But, the current setup is working very well and so I don't want to jinx it :) Plus, I am using C2 very sparingly, so it may just add to the clutter. May be later...
GC
1-Home
2-Work
3-Errands
4-All C2 Tasks
Now, I don't have to think about how the priority equates to the contexts as they are self-explanatory. If I need project category, I am planning on using the tags.
I am tempted to use different pages for C1 and C2 tasks. But, the current setup is working very well and so I don't want to jinx it :) Plus, I am using C2 very sparingly, so it may just add to the clutter. May be later...
GC
April 21, 2011 at 1:06 |
Greenchutney
Greenchutney
<< So, my setup is now sorted by Context: Reverse and then by Date Added: Reverse >>
That looks good, I could do the same too. However, I like using "Priority" for this combined Column/Context purpose because Toodledo bolded both priorities "3 - Top" (column2) and "2 - High" (column 1 errands). ;-)
That looks good, I could do the same too. However, I like using "Priority" for this combined Column/Context purpose because Toodledo bolded both priorities "3 - Top" (column2) and "2 - High" (column 1 errands). ;-)
April 22, 2011 at 8:18 |
sabre23t
sabre23t
The video linked below includes a screencast of my SFv3 setup in Toodledo. It's about six minutes long but the videos get a little wonky at the end (apparently six minutes of video data is too much for Keynote to export smoothly - who knew?).
http://dl.dropbox.com/u/8227179/SFv3Video.mov
I think it's pretty self-explanatory but let me know if you have any questions!