A reader has asked whether I am still using the Noguchi filing system. The answer is “Yes”, but only for those documents which don’t fit easily into a conventional filing system. For these I find it a godsend.
Just to illustrate the difference, here are the most recently used file titles in my conventional system (for how I organize that, see File for Success):
- Personal Documents (where I keep my passport, educational certificates, etc)
- Pensions (a hot subject at the moment as I am within four months of my 65th birthday!)
- Wines (always a popular subject!)
- Receipt Vouchers - Volume II (business vouchers)
- Cars (all the documents, repair vouchers etc, for our two cars)
I wouldn’t dare trust the contents of these files to the Noguchi system - I need them not only to be complete but to be in the right order within the file.
After using the Noguchi system for a bit over a month I have 48 envelopes. It never takes me more than a few seconds to find a document. Here are the most recently used:
- Latest copy of a charity magazine
- A letter from one of my pension providers (needs careful reading and consideration before being filed permanently)
- A proposal from a financial adviser
- Latest parish newsletter
- Personal credit card vouchers for current month
- New “Terms and Conditions” for my bank
Basically these are all the type of things which used to lie around because I couldn’t decide which file they should go in, or because I needed to read them in detail before filing them. Now the answer is easy: “Put them in Noguchi”. Result: they don’t lie around any more and can be easily found.