An aid to no-list systems is a form of dynamic list called the “Minor Tasks List”. I mentioned these briefly at the end of my article on dynamic lists, but it was only an easily-missed short paragraph. So I want to emphasize the benefits of using them.
Using these Minor Tasks Lists can speed up the processing of small tasks without affecting the working of the rest of the system. They also help in remembering the sort of easily-forgotten stuff which tends to get written on sticky notes round your computer screen.
How exactly do we define a “minor task”?
My definition is a task which is small enough to be actioned in one go and is not part of a series of connected tasks. So for instance reading a newspaper article you’ve clipped would be fine, but reading a chapter from a book (assuming you’re going to read the rest of the book) wouldn’t.
Obviously there are grey areas here, but if you use the Minor Task List you should ensure that it doesn’t develop into a way of subverting the rules of whatever system you are using.
Like any dynamic list the Minor Tasks List is written off the top of your head, is added to as you think of new things, can be done in any order and expires at the end of the day.
Although primarily designed for use with “no-list” systems, it can be used with virtually any system. It is very effective at allowing the master system to focus on what is important, while still allowing trivial but essential tasks to get done in an efficient manner.